Professional Expense Reimbursement

PLEASE FORWARD (via DEPARTMENT HEADS/DIRECTORS as appropriate) TO ALL MEMBERS OF THE QUFA FACULTY, LIBRARIANS AND ARCHIVISTS BARGAINING UNIT and to ADMINISTRATIVE STAFF WHO PROCESS PROFESSIONAL EXPENSE REIMBURSEMENT CLAIMS

To:           Deans
                 Directors/Heads of Academic Units
                 Members of the QUFA Faculty, Librarians and Archivists Bargaining Unit
                 Administrative Staff who process PER claims
 
From:      John M. Dixon
                 Associate Vice-Principal (Academic)

Date:        November 18, 2003

Subject:   Professional Expense Reimbursement


The Collective Agreement between the University and the Queen's University Faculty Association includes a provision for reimbursement of professional expenses incurred by Members of the Faculty, Librarians and Archivists Bargaining Unit (see Article 36.7). It has been the University's practice to make such reimbursements once per fiscal year (May 1-April 30). 

To assist Members who incur some expenses early in the year, the University will henceforth reimburse Professional Expense claims up to two times per year, provided that the first claim is made by October 31, annually.  As a transitional measure, the first claim deadline for the fiscal year 2003 - 2004 will be extended to Friday, November 28, 2003.

All other aspects of the Professional Expense Reimbursement policy/procedure remain unchanged.


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Dr. John M. Dixon
Associate Vice-Principal (Academic/International)
Queen's University
Kingston, Ontario K7L 3N6
Canada
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