Queen's University
Faculty Association
Newsletter
QUFACTS
PEOPLE QUFACTS is a service to the Faculty Association of Queen’s University to promote exchange of ideas, foster debate on issues, and inform members about current issues related to the purpose of the association.
Members are invited to submit letters (approximately 150 words) and news items for publication. Letters will be published unedited. Any modification of articles will be done in consultation with the authors. Items may be sent to the QUFA office, Room 120, Old Medical Building.
July 1999
Volume 25, Number I
This issue was published by Editor: Mark Jones, Assistant Editor: Rhonda Clark-George, Advisors: Marvin Baer and Elaine Berman

In This Issue...

President's Report (Marvin Baer)
QUFA Council Report (Margaret Jamieson)
Treasurer's Report (Paul Gaskin)
OCUFA Report (Liz Fox)
CMCA/JCAA Report (Roberta Lamb)
Report of the QUFA Negotiating Team (Allan Manson)
Grievance Report (Phil Goldman)
Political Action and Communications Committee Report (Grant Amyot)
QUFA Staff Relations Report (Liz Fox)
Nominations and Elections Committee Report (Bill Bendena)
Advertisements
Notes and Announcements
Committee Lists

President's Report

QUFA has just completed a busy year. The various reports in this QUFACTS summarize much of its activity. As these reports indicate, QUFA has benefited from the active participation of many members. For the past year, at least, the organization and its finances have been robust.

For instance, a large number of members on the Negotiating Team, Executive, Council, and various task forces participated in the third successful round of negotiations, this time for a new Collective Agreement. Among other things, the new agreement contains significant improvements for adjuncts, removes some of the irritants of the merit scheme, and regularizes the program of early retirement. The compensation provisions are more modest, but they may begin to address the serious erosion of Queen's salaries. Much of the success of these negotiations was due to the able leadership of Allan Manson. He and the other members of the Negotiating Team, Paul Banfield, Elizabeth Hanson, Richard Greenfield, and Gek Forkert, skillfully synthesized the advice and instructions that they received from the Executive and Council, adroitly and pugnaciously presented QUFA's proposals to the Administration, and patiently explained the results of the negotiations to the members. The overwhelming vote in favour of ratification evinces their success.

Of necessity, individual and association grievances have been handled by a smaller group. Here success is harder to measure. In some areas, the procedures adopted in the Collective Agreement have reduced the likelihood for grievances. However, grievances have multiplied in other areas; in the distribution of merit awards, for instance, greater awareness among the members and more confusing messages from those assessing merit have led to a significant increase in individual grievances. In still other areas, individual grievances seem to be symptoms of weak leadership or seriously dysfunctional units.

In any event, almost all grievances have been settled without going to arbitration. I believe that the authority, skill, and attitude of those in the Vice-Principal's office have helped to make these settlements possible. However, much of the association's success in handling grievances is thanks to the patience, advocacy, and mediation skills of the chair of the Grievance Committee, Phil Goldman. He and the small group on the Grievance Committee have volunteered many hours of service.

The coming year may be a year of transition for QUFA. Several members who have been active in the association since certification have decided to move on. This is a healthy development which will prevent the association from being run by a small permanent cadre. However, the nominating committee will need to recruit replacements vigorously in order to maintain the association's structure and its practice of wide participation.

At the same time, the University will appoint several new senior administrators. These appointments are bound to have some impact on QUFA. There has already been much speculation about whether they will make salary negotiations, grievances, and the management of the Collective Agreement more difficult for QUFA. While the new Collective Agreement will settle many matters for the next three years, QUFA will have to address several others. First, salary negotiations will occur again next year, and a major effort will be needed to reverse the trend of the past decade. Our salaries have not kept up with inflation or with the salaries of comparable professions. The percentage of the operating budget spent on academic salaries has declined and Queen's salaries are now below the provincial average for many age groups of university professors. Second, more attention will have to be paid to the accountability of University officials. While QUFA can protect its members from improper decisions, in some cases the only remedy is a proper reconsideration of the issue. The granting of tenure or promotion or the restoration of other privileges does not compensate for the disruption, distress, and financial loss that may result from the Administration's mishandling of procedures in the first place. And if a proper reconsideration of the issue leads to the same decision, the member will often receive no compensation even though they may have been clearly justified in grieving the original decision. This is not a merely theoretical issue, for at least two recent grievances have involved outrageous conduct by senior administrators. Third, QUFA will have to be actively involved with other groups to exert influence on the provincial government's policies for Universities. During the recent election, OCUFA and other groups tried to increase the public awareness of the financial plight of universities, perhaps with little success. They intend to continue these efforts while maintaining their role of lobbying the government on university issues. How much QUFA can do at the local level depends on the willingness of members to volunteer their help.

Marvin Baer, President

QUFA Council Report, 1998-99

During its second year under the new constitution, QUFA's Council of Representatives has continued to meet at least once a month, except during the summer. Between May 1998 and April 1999, Council has received and considered reports from several of QUFA's standing committees. The Staff Relations Committee reported on the retirement of Donna Ede, QUFA's Executive Assistant, on the hiring of Elaine Berman as her successor, and on related matters such as the creation of a written QUFA staff policy. The Grievance Committee's reports, noting numerous settlements not requiring arbitration, testified to the generally harmonious relations between QUFA and the University Administration. The CMCA (Committee to Manage the Collective Agreement) reported especially on the closure of the Department of Materials and Metallurgy and the application of Article 24, and on Merit Evaluation issues in Arts and Science and in Health Sciences. Among other issues considered by Council was the status of decisions by the Pay Review Panel. Council determined that, as decisions of a joint committee, the Pay Review Panel's decisions may be grieved.

QUFA's negotiation of a second CA presented considerable business for Council between January and April 1999. Council ratified the membership of the QUFA Bargaining Team and, with the Executive Committee, established task forces to assist on issues such as Adjuncts, the Merit system, QUEST evaluations, and benefits; it also heard reports from these task forces and considered their recommendations as negotiations progressed.

Among its political activities, Council voted to support the Kingston Day of Action in June 1998. In the spring, in preparation for the 1999 provincial election, Council voted to conduct local lobbying for improved public funding of post-secondary education (efforts of the PACC recommended and assisted by OCUFA). Council also approved a contribution of $7,500 to the Mount Allison Faculty Association's strike fund.

Taking care of more ordinary business, Council elected members to the QUFA Executive and appointed one QUFA observer to SCAD, another to the Senate Budget Review Committee, and two to the Board of Trustees. It approved the appointment of an auditor to review QUFA's financial records for the past year and received the auditor's report on March 23rd, 1999. It recommended a reduction in the mil rate to 7 for 1999-2000 (though members voted against this reduction at the AGM in April), and approved the QUFA budget for 1999-2000.

Academic units that do not send representatives continue to pose a problem for Council. Despite efforts by the Executive, Council, and QUFA staff, some units have remained without representatives all year. Council has considered strategies to fill these positions or at least to get unequivocal declarations from the units that they wish not to be represented.

Margaret Jamieson (Chair)

Treasurer's Report

This year QUFA had its first audit, covering the first year of the Collective Agreement. The auditors Secker, Ross and Perry approved QUFA's accounts from March 1997 to February 1998, although in the absence of a previous audit they could not verify the opening balance. QUFA uses the accrual method of accounting, so the auditors took some credits out of the 1998-99 budget and put them back into the 1997-98 year. Fiscal year 1998-99 accounts will go to the auditors during the summer and the results will be reported at the Fall General Meeting.

The budget for 1998-99 predicted a deficit of $62,335, but QUFA ended up with a surplus of $31,554. Several factors contributed to this reversal: we underestimated the membership fees by $43,865; OCUFA fees were $7,589 less than budgeted because OCUFA's mil rate dropped; and QUFA earned $3,131 more in interest than anticipated. Expenses for salaries were lower this year due to the staff changeover; but office expenses were up due to improvements in computers and furniture. QUFA budgeted $40,000 for legal assistance, but spent only $6,000. QUFA's lawyers, Sack, Goldblatt, have been reluctant to send a bill for past services, but it may come eventually. Miscellaneous expenses consisted primarily of the $7,500 donation to Mount Allison Faculty Association's strike fund. The cumulative surplus as of February 1998 is $117,500. Together with the $31,500 surplus for 1998-99 and the $50,000 moved into the reserve fund, QUFA has a total cumulative surplus of about $200,000. It is Council's wish to accumulate a reasonable reserve fund for QUFA of about 50% of the annual budget, or $250,000.

Concerning the 1999-2000 budget: the mil rate for QUFA dues in 1998-99 was 8. Council and the Executive recommended dropping this rate to 7 for 1999-2000; the projected surplus at that rate was $91,000. At the Spring AGM (14 April 1999), however, the general membership voted to maintain the mil rate at 8; discussion turned upon the needs for QUFA to build up its resources as a union, to hire more help, especially for support of bargaining and grievance work, and to make solidarity contributions to other associations such as MAFA. At the same meeting, the membership voted to move $100,000 from the accumulated surplus into the Reserve Fund. Among the innovations to be noted in the 1999-2000 budget are the new budget lines for Collective Bargaining Support and Grievance Support. With a projected surplus of $126,085 as of February 2000, QUFA projects a Reserve Fund of $150,000 and Total Cash Assets of $276,085.

Paul Gaskin, Treasurer

OCUFA Report

There are no major changes in the OCUFA Executive for 1999-2000. At the last OCUFA Board of Directors meeting for 1998-99 (May 14 -15), all members but one stood for re-election and were acclaimed. Deborah Flynn (Nipissing) will continue as President for another year, and Henry Jacek (McMaster) will continue as Vice-President. The other members of the new OCUFA Executive are: Glen Copplestone (King's), Treasurer; Michael Doucet (Ryerson), Marilyn Rennick (Ottawa), and Aniko Varpolatai (Western), Members-at-Large; and Michael Piva (Ottawa), Past President.

OCUFA Committees have elected new chairs. Joanne Chumakov (York) is Chair and Doug Lorimer (Waterloo) is Vice-Chair of the Collective Bargaining Committee (CBC), which will meet next on September 17. Alicja Muszynzki (Waterloo) is Chair, and Vijay Agnew (York) is Vice-Chair of the Status of Women Committee (SWC), which will meet next on September 13. The committee positions are effective July 1.

The May meeting focused on two main issues, the question of OCUFA membership for associations of part-time university teachers, and OCUFA election activities.

The question of OCUFA membership for associations of part-time faculty (where these are distinct from full-time faculty associations) stemmed from an application by the Association of Part-Time Professors at the University of Ottawa (APTPUO). The issue generated considerable discussion, with responses from member associations ranging from "yes, definitely" to "absolutely not." The practices and nomenclature regarding part-time faculty vary widely among post-secondary institutions, with "union turf" problems in some and complete non-representation of part-timers in others. In the McMaster- Guelph-Waterloo-WLU area, there are many "travelling scholars" who teach simultaneously at several institutions. Who is their primary employer? Who does or should represent them? What is their relationship to an OCUFA member association? Discussion of such questions ended with agreement that faculty should be "together" in Ontario rather than working against each other. An ad hoc committee will be struck to deliberate further and prepare a position paper for presentation at the next Board meeting (in September).

In preparation for the Ontario election of June 3, OCUFA and some of its member associations (particularly Carleton and Ottawa) engaged in advertising and other means to raise the profile of higher education issues among politicians and the electorate. The OCUFA election website <http://www.ocufa.on.ca/election/index.htm> provided a valuable clearinghouse of information about university ridings, candidates, and campaign activities.

Following up on these efforts after the election, OCUFA will provide all new and returning MPPs with a brightly marked OCUFA binder containing reports and documentation on post-secondary education in Ontario and Canada, OCUFA press releases, and Ontario faculty contact information.

The presentation of the 1998 OCUFA Awards for Teaching and Academic Librarianship on May 14 was a well attended special event, honouring nine outstanding university faculty, including Queen's professor P.J. McLellan (Chemical Engineering). A photo of the award winners will appear in the Fall issue of the OCUFA Forum.

To quote from Deborah Flynn's report to the Board: "It has been a very good year for OCUFA! All of the initiatives outlined at the beginning of the year have been carried out, and all of its goals have been met. First and foremost was my goal of raising the profile of OCUFA through constant and aggressive lobbying, not only with the government, the media, the public, and relevant groups, but with our own membership. Making the concerns and needs of faculty and librarians around the province known, and maintaining and enhancing the quality of higher education in Ontario, is, after all, the mandate of OCUFA. I believe we have made great progress in this area by being persistent, firm, and very well informed when meeting with government officials, critics, and media, and by having a clear and well supported message to deliver."

Liz Fox, OCUFA Director

CMCA/JCAA Report, 1998-1999

The CMCA (Committee to Manage the Collective Agreement) is a standing committee within QUFA that reviews matters arising from the administration, interpretation, and operation of the Collective Agreement. For the period 1997-99, its members (appointed by the Executive) have been Roberta Lamb (Music) (Chair), Elizabeth Hanson (English) (representative to the Executive), and Allan Manson (Law). Lamb, Hanson, and Manson are QUFA's representatives to the JCAA (Joint Committee to Administer the Agreement). The CMCA Working Group assists the CMCA with research and analysis of issues; established during the 1998 winter term, it consists of Rob Lindsay (Psychology), Sergio Sismondo (Philosophy), and Caroline Weber (Industrial Relations). Elaine Berman, QUFA's Administrative Officer, has also been involved in CMCA and JCAA meetings.

The membership of the CMCA/JCAA is changing. Thanks to all who have participated over the past year. Only Rod Lindsay of the CMCA Working Group will be returning; therefore, this group will need two new members. New members should be skilled at analysing problems and seeing the larger picture of union-management relations. Roberta Lamb and Allan Manson are leaving the CMCA/JCAA, while Elizabeth Hanson is continuing. Ms. Lamb will fill in for Ms. Hanson until September 1, while Ms. Hanson is on leave. Richard Greenfield is the new member for the next term.

Business Not Resolved:

The CMCA/JCAA met in May to ensure that there is appropriate documentation on all matters resolved by the committee, including Merit and Long-Term Disability, some adjuncts issues, and work-load documents.

The Equity Subcommittee of the JCAA continues to meet and is proceeding with its tasks as outlined in the CA, Articles 32.7.1 and 32.7.2. There are several related issues here, including preparation of next year's Equity Workshops.

Other issues not resolved include: the use of term contracts in the library; the University review of harassment policy and its relation to the CA; and the application of the CA to QUFA members who are clinicians.

Business Resolved During Winter Term 1999:

The JCAA considers CA matters that are disputed between the parties, so when negotiations for the new CA began in January 1999, the JCAA's function was to some degree taken over by the parties' bargaining teams. Therefore, the only issues considered by the JCAA in this period were those related to its ongoing mandate: Pay Review Panels, Equity, and Library Transitions. The Library Transitions document was signed off just before negotiations. The issue of Back Dues was resolved. The issue of QUEST was taken up in negotiations. And the parties agreed on improvements in the University's provision of necessary information to QUFA (Article 11).

The JCAA established an Adjunct Pay Review Panel, which met 3 times to distribute the $5,000 in anomaly funds available for adjuncts. An attempt was made to set a minimum that all adjuncts get paid per course.

The JCAA received and dealt with many questions about the application of the CA's articles to personnel issues. The details of these dealings cannot be reported because they concern specific issues pertaining to individual members and academic units. Overall, it seems that the biggest question is how to define and apply criteria for personnel decisions.

Business Resolved During Fall Term 1998:

Article 14 (Promotion) and QNS Appointments:

QUFA noted that announcements for the QNS should make reference to the CA and that there should be a mechanism for ensuring that the University follows proper procedures once the QNS recommendations proceed beyond the department or unit.

Article 24 (Closure of an Academic Program or Unit for Academic Reasons) and the Department of Materials and Metallurgy:

At the October meeting of Senate, the Principal announced that the Department of Materials and Metallurgy would be closed. But since its undergraduate program would still be offered as a stream within the Department of Mechanical Engineering, he also announced that he was withdrawing his earlier request for the establishment of a Senate Academic Review (Article 24 requires Senate approval for closure for academic reasons). The University has assured QUFA that it has no plans to close any other unit in the University. (The closure of Materials and Metallurgy taught QUFA that Article 24 needed a mechanism to initiate Senate Review of Programs or Units earlier in a process of closure, before decisions on staffing and resource allocation have left no viable alternative. The Article was so revised during the spring Negotiations.)

Article 32 (Employment Equity):

Approximately 125 people attended the revised equity workshops in September 1998 and reports from members were consistently positive. The equity reporting forms were revised as well.

Merit in Health Sciences: QUFA's concerns regarding the distribution of merit points in Health Sciences were discussed at several meetings of the JCAA. When it appeared that the issue could not be resolved at the JCAA, the CMCA sent it to the Grievance Committee with a recommendation for an Association Grievance. This grievance was settled at Step 1 (see CA, Article 15.4).

Pension/Benefits:

Renewable Adjuncts received a guarantee of access to benefits during summer months. The JCAA agreed on procedures to ensure that Renewable Adjuncts are properly informed and able to apply for such benefits.

The JCAA reached agreement also on new forms to be used for enrolling in the pension plan and for changing designated beneficiaries; the changes have to do with the definition of "spouse."

Business Resolved During Summer 1998:

Closure of Units: The JCAA dealt with the procedures to be followed in the closure of a department or unit.

Pay Review Panel: The JCAA established the membership of the next Pay Review Panel, its mandate, its schedule, and its articulation with decanal anomalies process. QUFA's priorities were adjuncts' salaries and the development of a formula to deal with the calculation of years of experience.

Equity Workshops: A review of problems arising from last year's workshops was conducted. A pilot workshop, incorporating suggestions from Members, was given on June 25, 1998. Feedback from the pilot workshop contributed to the preparation of the 1998-99 workshops.

Roberta Lamb, Chair

Report of the QUFA Negotiating Team, 1998-99

QUFA members owe thanks to their Bargaining Team, consisting of Paul Banfield, Gek Forkert, Richard Greenfield, Elizabeth Hanson, and Allan

Manson (chief negotiator), for unflagging efforts this winter and spring; also to Constance Adamson, Grant Amyot, and Marvin Baer, who frequently assisted; and to QUFA's staff members Elaine Berman and Rhonda Clark-George for their superb extra efforts. Results of the negotiations have been reported to QUFA members at least twice already, at the special General Meeting of March 31, 1999, and at the AGM of April 14 (the present report is based on the latter). The parties signed a tentative agreement on March 31 and continued to work on specifics and language. The new CA was ratified by QUFA's membership between April 27 and May 3 with a resounding 96% in favor, and by Queen's Board of Trustees on May 7-8. Only the main points can be summarized here, but those who are interested can find the text on QUFA's web-page at:

</qufa/Ratification_Vote_1999/New_Ageement.htm>.

What the parties agreed to is a 3-year CA including scale increase and benefits for Year 1, with negotiations to re-open on both scale and benefits for Years 2 and 3. In Years 2 and 3, if there is no agreement on compensation, either party may trigger the Dispute Resolution Mechanism (DRM). But one important change has been made to the DRM: at the end of Year 3, the parties will negotiate the next CA on both substantive and financial issues. If there is dispute on financial issues, the parties will be able to resort to Final Offer Selection. If there is dispute on substantive issues, QUFA will have the right to strike. It is to be hoped, of course, that QUFA's members would do so only on a matter of extreme importance to the bargaining unit.

The parties agreed on a total scale increase for Year 1 of 2.15%, in two increments: 1.45% on May 1, and .7% on November 1. Gains in benefits include slightly enhanced life insurance (available July 1, 1999) and an enhanced dental plan (to take effect in Year 2). Improvements in working conditions include an increase in Professional Expense Reimbursements, to $1,100 in Year 2 and to $1,200 in Year 3, as well as the right to carry unused funds forward for the subsequent 2 years. Sabbatical-leave pay will rise to 82.5% for the second and subsequent leaves (effective Year 1); and premiums for deferral of sabbatical leaves will now be available at the request of the member for good academic or compelling personal reasons.

The anomalies fund has been increased from a total of $150,000 to $200,000 annually. Under the first CA, the Administration distributed $90,000 and the Pay Review Panel distributed $60,000 in anomaly funds each year. For each of the next 3 years, the Administration will continue to distribute $90,000, but another $110,000 will be distributed according to a process determined and run by both parties; a side-table of 4 people, 2 from the Administration and 2 from QUFA, will distribute the $110,000 per year.

A major advance for members in the new agreement is a new scheme for Merit awards. Starting May 1, 2000, Deans will allocate merit points only in amounts of 0-7, 10, 12, 15, or 20. The mode will be 10. When Deans assign ratings of 0-7, they will have to explain the assessment to the member in writing, and the onus will be upon them to defend such assessments in the case of a grievance. The Deans will explain publicly the basis for scores of 15 or 20 and explain "the context" for scores of 10 or 12 in annual reports to members. To avoid the past practice of taxing some members to award others, the Administration will eliminate scores of 8 and 9 and (to make up for the points that used to be accumulated through such "donor" scores) add between 350 and 650 points to the merit pool each year. Each point is currently worth $200, based on an average merit award of 5% of the Assistant Professor's floor, or $2,000.

There is another major advance in conditions of employment for adjuncts. As of May 1, a new category called "Continuing Adjuncts" has been created, consisting of the 57 former "renewable adjuncts" and those currently eligible to move into that group. These members are entitled to keep their jobs until retirement. Individual salary adjustments for each member of this group will be made by negotiation at a side-table of both parties. QUFA was unable to get leaves as a right for adjuncts. Current initial adjuncts (who do not move into the continuing category) will continue in the initial category with the 3-year renewability; however, the categories of renewable and continuing adjuncts are both closed except for filling vacancies. The University may continue to hire "term adjuncts," but QUFA hopes that it will not create a large pool of such individuals in the future. The new CA also provides for both Professional Expense Reimbursements and a new research fund for adjuncts.

The parties agreed on earlier triggers for review of units in cases of potential closure (Article 24). They also slightly rejigged the time lines for all personnel decisions and clarified the processes, while maintaining protections for members (Articles 13-14).

QUFA succeeded also in getting the terms of the 1996 Early Retirement Scheme embedded in the CA. There are provisions for up to 22 months salary and for trial early retirements; however, there is a clause referring to "mutual benefit," so that the retirement must present some benefit to the university to be qualify for the allowance.

Although QUFA gains in benefits were limited, a 2.15% scale increase in Year 1 is no mean accomplishment. Waterloo, Queen's comparator, went to arbitration this spring to receive a scale increase of 1.5%

Nevertheless, there are some lessons to be learned for the future from this round of negotiations. One is the need for QUFA to hire some professional support for negotiations, such as a benefits consultant to cost and appraise the value to members of various options in benefits. Without this kind of support, QUFA's negotiators are too much at the mercy of the Administration's representations of the options. Another lesson is the need for QUFA's members to make known what advances they favor. Without strong statements of support at this level, it is too easy for the Administration's negotiators to question seriousness of the membership's commitment to this or that aspect of the QUFA agenda. The issues that failed on this year's agenda for such reasons included vision care, retirees' benefits, and tuition for dependents. QUFA members who want to gain such benefits should volunteer to work on developing strategies and organizing support.

Allan Manson, Chair

Grievance Committee Report, 1998-99

Committee: Phil Goldman (Political Studies) (Chair), Elizabeth Jack (Nursing), Magda Lewis (Education), David Mullan (Law), Paul Young (Biology)

QUFA currently has twelve active grievance files. The Grievance Committee has obtained reasonably favourable outcomes in seventeen cases and made little headway in two. In no case did it proceed to arbitration; settlements were made through Step 1 hearings (as explained in the CA, Article 15.4-5) or through some other informal process. On two occasions a case went to mediation (see Article 15.6).

It is not possible to predict, however, whether QUFA will be able to avoid arbitration in the future (in fact, it may not always wish to; there may be instances where QUFA will seek arbitration even though some non-adversarial process is available). Every new case brings some uncertainty, but some of the uncertainty stems from the departure of VP John Cowan.

A disproportionate amount of the Committee's time has been given to problems arising from what it believes are dysfunctional academic/administrative units. While it is not the Grievance Committee's task to repair such units, it does have to assist members whose university lives have been harmed by their academic environment. Wherever possible, QUFA encourages the Administration to deal with the systemic problems affecting such units. The Committee is prepared to cooperate with such efforts, provided that QUFA members will be better off for them.

One of the difficulties the Grievance Committee faces is that some problems that come to it stem from conflicts among members, and not between members and the Administration. QUFA has no current mandate to intervene formally in such situations. Members should keep this in mind.

This past year, QUFA's expenditures for legal and related assistance on grievances came to $21,979.28; so far, it has been reimbursed $11,273.05. The Committee anticipates further reimbursement in the near future.

Phil Goldman, Chair

Political Action and Communications Committee Report 1998-99

The Political Action and Communications Committee -- consisting of Grant Amyot (chair), Dan Chamberlain, Ena Dua, Mark Jones, Susan Lord, and Leda Raptis -- has been very active this spring, and all of its members deserve our sincere thanks for giving so freely of their time and energy. The committee's activities are determined by the political events and issues that are most pressing at the moment; this year the committee has focused mostly on the Ontario election campaign. It held several meetings in preparation for the campaign and sought to promote University issues with the public and the candidates. Its pre-election activities included:

Organizing (in cooperation with the Unity Council) an all-candidates' meeting on post-secondary education, held at Queen's on May 20. The three major parties' candidates in Kingston & the Islands, plus the Green Party candidate, appeared; maybe 100 people attended. The meeting was uneventful, but it was a success in that the candidates were held entirely to the topic of post-secondary education.
Placing advertisements in the Whig and PIC Press emphasizing post-secondary education as a key election issue.
Meeting with candidates to discuss University issues and to ask them to sign the Coalition for University Education's pledge to raise funding to the national average.
Conveying information to members about the issues and the parties' stances.

Several of these activities were conducted in conjunction with the AMS and QUSA, and with support from SGPS and CUPE locals. The AMS contacted all of its members by email to alert them to dangers in the new voters' registration system and to share information on the issues. The committee's working relationship with these groups was very good; it was helpful that the provincial-level Coalition for University Education (representing staff, students, faculty, and alumni) developed a united position.

To be honest, there was never much prospect of a swing in parties in Kingston & the Islands, as John Gerretsen's re-election on June 3 confirmed. (In the neighbouring riding of Hastings-Frontenac-Lennox & Addington, which includes Amherstview, on the other hand, the Liberals scored an upset victory over the Conservatives.) But the committee's efforts have served the longer-term goal of alerting the public to the vexing truths about public funding for post-secondary education in Ontario: first, that it has suffered precipitous drops in recent years, and second, that it is now lowest, in per capita terms, of all provinces in Canada and lower than all U.S. states except Arkansas.

Grant Amyot, Chair

QUFA Staff Relations Committee
1998-99 Annual Report

Office Staffing:

This was the first year that QUFA employed two full-time staff members, and the benefits of this staffing level have quickly become apparent:

The office remained open for regular business hours all summer, which enabled it to answer calls and keep up with QUFA business (which does not stop, despite the so-called vacation period).
Staff finally had time to organize the office and files (a task postponed ever since QUFA moved in to the Old Medical Building several years ago), improving efficiency and making association records accessible.
In spite of the added activity of contract negotiations, QUFA's staff was able to handle its workload efficiently while giving good support to the Bargaining Team.

The Office staff was enabled to take over responsibility for the QUFA website (previously maintained by available volunteers), insuring that its information is current.

After one full year's experience with this staffing level, the Executive and Council have decided to continue with the two full-time positions of Administrative Officer and Secretary /Receptionist.

Staff Employment Policy:

In the past, QUFA's policies regarding the terms and conditions of staff employment have been largely unwritten, or documented solely (and inconsistently) in the annual contract letters between the Association and its employees. This ad hoc and year-to-year practice proved to be both confusing for the Association and unfair to its employees, who had no basis for long-term career planning. Moreover, it left both QUFA and its staff without a sense of commitment from the Association as employer.

To redress this situation, the Committee developed the document Employment Policy for QUFA Staff, which describes policies for hiring, appointment, salary, benefits, working conditions, and performance review. The document, approved by the Executive and Council this spring, is based in large part on past practice, with one major exception: it abolishes QUFA's practice of hiring staff on perpetual, renewable one-year contracts. Instead, QUFA staff will be hired on a one-year probationary contract leading to the offer of a continuing appointment upon successful completion of the probationary period.

Current Staff:

QUFA is fortunate to have two responsible, cheerful, and accomplished employees in Elaine Berman and Rhonda Clark-George. They bring energy, care, and imagination to their work for the Association and enable all of us, together, to fulfill QUFA's responsibilities to the membership. The Staff Relations Committee thanks Rhonda and Elaine for their work during the past year and looks forward to their continuing employment with the Association.

Liz Fox, Chair

Nominations and Elections Committee Report, 1998-99

The main focus of activity for the Nominations Committee has been establishing a QUFA observer for the 1998-99 Senate Budget Review Committee and members for the Political Action and Communications Committee and the Strategic Action Committee. The committee also sought nominees for two posts on the Executive Committee, those of Vice President and Treasurer. The Nominations Committee's own membership also experienced a turnover through the year.

Bill Bendena, Chair

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Notes and Announcements

QUFA Congratulates Professor P.J. McLellan, (Chemical Engineering and Mathematics and Statistics), who received an OCUFA Teaching Award on May 14, 1999. The award citation describes Professor McLellan (a former winner of the Frank Knox Teaching Prize) as a devoted teacher who values clarity and organization, who motivates students to achieve their best, who gives generously of his own time, and who knows how to foster his students' self- confidence even while maintaining high academic standards.

QUFA Supports MAFA. QUFA Executive and Council voted for a contribution of $7,500 to the Mount Allison Faculty Association strike fund in February. The contribution recognized the importance of moral and financial solidarity among Canadian faculty associations. "We are not speaking from a position of isolation," read QUFA's statement to MAFA. MAFA settled after a 3-1/2 week strike, gaining a wage settlement of 5% for the first year of its contract. MAFA responded: "Thank you for your kind words and the spellbounding support from QUFA . . . . Please express our thanks to all your members."

Away from Campus Next Year? If you will be away from Queen's during the 1999/2000 academic year due to sabbatical leave, maternity/paternity leave, or leave with or without pay, and you wish to continue to receive QUFACTS information, please notify the QUFA office of your forwarding address.

Committee Vacancies. QUFA business is done predominantly by members who volunteer. Counting all the committees and sub-committees within QUFA with the joint QUFA-Administration committees and the University committees and external posts that require QUFA representatives, there are something like 130 positions to be filled by QUFA members year in and year out (QUFA's total membership is only about 650). Because these positions require time and effort from people who are already busy professionals, their tenure tends to be for short periods and turnover is high. It is therefore crucial that QUFA members keep volunteering in large numbers to fill the vacancies that arise. Remember, QUFA is only as good as its volunteers -- so if you have not yet worked for your association, give it a try!

The following Joint or University committees are in need of one or more QUFA members: Joint Health and Safety Committee (1 QUFA member needed); Campus Landscape Committee (1 QUFA member needed).

The following QUFA committees are in need of one or more members: Collective Bargaining Team (1 member needed); Grievance Committee (chair needed); Committee to Manage the Collective Agreement (CMCA) (2 members needed); Working Group of the CMCA (2 members needed) (see CMCA Report, above). The CMCA is the QUFA half of the Joint Committee to Administer the Agreement (JCAA), which has two subcommittees also needing volunteers: the Librarian/Archivists Anomalies Side-Table of the JCAA (2 QUFA members needed); and the new Fund for Scholarly Research & Creative Work (Adjuncts) Sub-Committee of the JCAA (2 QUFA members needed).

The OCUFA Collective Bargaining Committee will also need a QUFA member.  

And last but not least, QUFA Council still has vacancies for several units. If you belong to a unit that is not represented at Council, you are probably missing out on important information and on opportunities to contribute. Some units have two positions, but each of the following units needs one (more) representative: 1 (Classics, History, Philosophy), 2 (Art, Art Conservation, Music), 4 (French, German, Russian, Spanish, and Italian), 14 (Psychology), 17 (Chemical Engineering), 22 (Geological Sciences), 23 (Geography and Sociology), 24 (Policy Studies, Urban & Regional Planning, and Industrial Relations), 25 (Business), and possibly 7 (Political Science).

If you are interested in volunteering for any or all of these posts, please call the QUFA office at 32151 (Rhonda Clark-George) or 33033 (Elaine Berman).

First Aid, CPR, and CPR Recertification Courses will be offered by the Department of Environmental Health and Safety each month from July to December, 1999. The dates of the courses are:

First Aid: July 19 & 20; August 4 & 5; September 2 & 3; October 7 & 8; November 8 & 9; December 9 & 10.
CPR: July 28 & 29; August 18 & 19; September 16 & 17; October 12 & 13; November 22 & 23; December 13 & 14.
CPR Recertification: July 21; August 27; September 24; October 22; November 29; December 15.

The courses will be offered from 8:30 a.m. to 4:00 p.m. and will be held in Room 344, Rideau Building (Employee Development Centre). There is no cost for any of the courses but for those who register and do not complete the course a $35 fee will be charged to the department.

First Aid Certificates are valid for a three-year period. CPR certificates must be renewed annually. It is strongly recommended that graduate students, staff, and faculty doing research in the field have valid certificates.

To register, please contact Sheryl Ball at ballsw@post.queensu.ca or Ext. 32949

Research Ethics Guidelines. In September a Tri-Council consisting of the Medical Research Council of Canada, the Natural Sciences and Engineering Research Council of Canada, and the Social Sciences and Humanities Research Council of Canada agreed upon a final version of their Research Ethics Guidelines, which have been in the works for several years (the full text is available on any of the three councils' websites). As CAUT informed local associations in October, universities will have until September 1999 to bring their ethics guidelines into line with the Tri-Council policy; for a university to remain eligible for funding by any of the three councils, all of its research (whether or not it is Tri-Council funded) will have to comply with the Tri-Council's Guidelines. Dr. Bruce Hutchinson is chairing a University committee to develop policy and plan implementation by September 1999. A copy of the Committee's report has been presented to Senate, which referred it to the Advisory Research Committee for advice. A copy of the draft report is available from the Office of Research Services.

MEMBERSHIP OF QUFA STANDING COMMITTEES

1999-2000

Committee To Manage the Collective Agreement (CMCA):

Chair Vacant, Richard Greenfield (History), Elizabeth Hanson (English) One Vacancy

 

Working Group of the CMCA: Rod Lindsay (Psychology), Two Vacancies

Finance:

Paul Gaskin (Civil Engineering) (Chair)

Grievance Committee:

Chair Vacant, Annette Burfoot (Sociology), Phil Goldman (Political Studies) (Grievance Officer), Elizabeth Jack (Nursing), Magda Lewis (Education), Paul Young (Biology)

Nominations & Elections:

Bill Bendena (Biology) (Chair), Frank Burke (Film Studies), Liz Fox (Stauffer Library), Paul Gaskin (Civil Engineering), Edward Grandmaison (Chemical Engineering), Annette Hayward (French Studies), Kenton Ko (Biology), Roberta Lamb (Music), Magda Lewis (Education)

Political Action Committee:

Grant Amyot (Political Studies) (Acting Chair), Daniel Chamberlain (Spanish & Italian), Ena Dua (Sociology), Mark Jones (English), Susan Lord (Film Studies), Leda Raptis (Microbiology)

Staff Relations:

Paul Gaskin (Civil Engineering), Barbara Kisilevsky (Nursing) (Chair)


MEMBERSHIP OF QUFA COMMITTEES 1999-2000

QUFA AD HOC COMMITTEES

Collective Bargaining Team: Constance Adamson (Stauffer Library), Grant Amyot (Political Studies), Maury Breslow (Drama), Magda Lewis (Education), One Vacancy

QUFA REPRESENTATIVES ON UNIVERSITY BODIES

Board of Trustees: Marvin Baer (Law), Brian Hope (Civil Engineering), Carol McKeen (Business) (observers)

Campus Landscape Committee: Vacant

Employee Assistance Program: Fred Boland (Psychology), Robert Thomson (Library)

Joint Committee to Administer the Agreement (JCAA): Richard Greenfield (History), Elizabeth Hanson (English), Two Vacancies. [Note: the QUFA side of the JCAA is the same as the CMCA.]

Adjunct Side-Table of JCAA: Marvin Baer (Law), Richard Greenfield (History)
Anomalies Side-Table: Gek Forkert (Anatomy & Cell Biology)
Equity Subcommittee: Ena Dua (Sociology) (Co-Chair), Andrew Kropinski (Microbiology and Immunology), Christine Sypnowich (Philosophy)
Fund for Scholarly Research & Creative Work (Adjuncts) Sub-Committee: Two Vacancies
Librarian/Archivist Anomalies Side-Table: Two Vacancies
QUEST Sub-Committee: Bill Cooper (Business), Michael Jordan (Mechanical Eng.)

Joint Health & Safety Committees: Barbara Keyser (Art Conservation) Hans Dringenberg (Psychology) (Alternate A&S), David Pilfold (Mechanical Engineering), Bill Racz (Pharmacology), Melody Torcolacci (PHE)

Pension Committee: Bill Cannon (Business), Dan Norman, (Mathematics & Statistics) (Chair)

Recreation Services Committee: Sue Laschinger (Nursing)

Security Committee: Sue Hendler (SURP)

Senate: Marvin Baer (Law) (ex officio)

Senate Budget Review Committee: Vivien Ludwin (Bracken Library)

Senate Committee on Academic Development (SCAD): Thea Burns (Art) (observer)

Senate Committee on Appointment, Promotion, Tenure & Leave (SCAPTL): Alan Jackson (Medicine) (observer)

Unity Council: Marvin Baer

University Promotion Advisory Committee: Kathleen Lahey (Law), Donal Macartney (Chemistry)

QUFA REPRESENTATIVES ON CAUT AND OCUFA BODIES 1999-2000

CAUT Council: Marvin Baer (Law)

CAUT Defence Fund Trustees: David Fritz (Mechanical Engineering), Paul Gaskin (Civil Engineering) Alternates: Paul Banfield (Archives), Mark Jones (English)

OCUFA Director: Barbara Kisilevsky (Nursing)

OCUFA Collective Bargaining Committee: Vacant

 

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